ARRA - Section 1512 Reporting

 

Check this page regularly for the latest updates on Federal and State reporting requirements for the American Recovery and Reinvestment Act of 2009 (ARRA).

Reporting Requirements

Funds appropriated under ARRA must be spent with an unprecedented level of transparency and accountability. Accordingly, states must publicly report information related to ARRA spending. ARRA Title XV, Subtitle A, Section 1512 (also known as the “Jobs Accountability Act”), requires ARRA fund recipients to report quarterly on the use of those funds. The public can access these reports at Recovery.gov within 30 days of submission.

To submit the required reports, TEA coordinates with subrecipients/subgrantees, local educational agencies (LEAs) and fiscal agents of shared services arrangements (SSAs), to obtain the required information on ARRA-funded grant programs. After each reporting quarter, subgrantees complete Section 1512 reports associated with each ARRA notice of grant award (NOGA) issued by TEA. TEA is monitoring LEA compliance with Section 1512 quarterly reporting requirements.

ARRA Grant Programs

Section 1512 reporting requirements apply to recipients of grants funded under all of the following programs: ARRA Title I, Part A; ARRA Title I, Part D, Subpart 2; ARRA Title I, School Improvement; ARRA Title II, Part D, Education Technology; ARRA IDEA-B Formula; ARRA IDEA-B Preschool; ARRA State Fiscal Stabilization Fund (SFSF); ARRA McKinney Vento Homeless; and ARRA Texas Title I Priority Schools Grant Program.

Current Guidance

Guidance Clarification from OMB 

The Office of Management and Budget (OMB) Updated Guidance on the American Recovery and Reinvestment Act (M-10-34) released September 24, 2010 is available below at Resources for LEAs.  The guidance originally included a change to the method for determining when to report information on vendors with payments of more than $25,000.  However, this guidance was revised in October 2010 rescinding the change issued on September 24, 2010. 

The most current OMB and USDE guidance states that the determination for whether a vendor should be reported separately is based on individual payments to vendors.  In other words, if a vendor received three separate payments of $10,000 in the quarter, the vendor does not have to be reported separately because no single payment was greater than $25,000. 

Resources for LEAs

TEA Guidance on ARRA Section 1512 Quarterly Reporting  (PDF, 1,076KB)

ER Instructions for Section 1512 ARRA Quarterly Reporting  (PDF, 621KB)

ER Instructions for Section 1512 ARRA Quarterly Reporting Corrections Period  (PDF, 422KB)

TEA ARRA Section 1512 Quarterly Reporting Webinars: Upcoming and Archived Recordings

ARRA Section 1512 Quarterly Report Resource - March 2011  (PDF, 953KB)

ARRA Section 1512 Quarterly Report Frequently Asked Questions (FAQ) - July 2011 (PDF, 48KB)

Office of Management and Budget (OMB) 

Updated Guidance on ARRA (PDF, 331KB)  (M-10-34) – Education Jobs Fund, Reporting Procedures, Federal Contractors, and Narrative Descriptions (September 24, 2010 revised in October 2010)

Obsolete Guidance (for your reference)   Updated Guidance on ARRA (PDF, 333KB) (M-10-34) – Education Jobs Fund, Reporting Procedures, Federal Contractors, and Narrative Descriptions (September 24, 2010)

Updated Guidance on ARRA (PDF, 191KB) – Data Quality, Non-Reporting Recipients, and Reporting of Job Estimates (December 18, 2009)

Office of Management and Budget (OMB): Frequently Asked Questions – American Recovery and Reinvestment Act of 2009 (Website resource)  

U.S. Department of Education (USDE) 

USDE Clarifying Guidance on ARRA  (PDF, 124KB), Section 1512 Quarterly Reporting (September 30, 2010)

USDE Clarifying Guidance on ARRA  (PDF, 96KB), Section 1512 Quarterly Reporting (August 26, 2010) (Question 5 revised in September 30, 2010 guidance)

USDE Clarifying Guidance on ARRA  (PDF, 205KB), Section 1512 Quarterly Reporting (April 2, 2010) 

Additional USDE Resources: General Recipient Reporting Requirements

New System for Central Contractor Registration (CCR) Annual Renewal

The ARRA Section 1512 Quarterly Reports include a field for the LEA’s CCR expiration date. LEAs that are ARRA grantees are required to register with CCR and receive a Commercial and Government Entity (CAGE) code.

Effective July 29, 2012, the System for Award Management (SAM) combined the federal procurement systems and the Catalog of Federal Domestic Assistance into one new system. The consolidation of SAM includes the functionality from the CCR system. To renew and revalidate its CCR registration, your LEA will be required to create an account in SAM.

ARRA grantees must first register with the Central Contractor Registry (CCR) system and then renew and validate their registration at least every 12 months to ensure CCR is up to date and corresponds to changes that may have been made to the Data Universal Numbering System (DUNS) and Internal Revenue Service information.

Now that SAM is in place, ARRA grantees must create an account in SAM in order to use the functions that were formerly available in the CCR. Once an LEA has created a SAM account, it should follow the instructions to migrate its CCR information into the new SAM system.

Each LEA is responsible for renewing its CCR registration in SAM before the registration expires. An expired CCR registration may impair an LEA’s ability to draw down ARRA grant funds in ER. Upon receiving a new expiration date from the SAM system, LEAs must update that information in the ARRA Section 1512 Quarterly Reports through TEA’s ER system, as these two systems are not connected and the update will not happen automatically.

LEAs may only update their CCR expiration dates in ER during a ARRA Section 1512 reporting period or continuous corrections period.

Information on SAM is available online at https://www.sam.gov/. Additional information is available from the online Federal Service Desk Answer Center and from the SAM Frequently Asked Questions page.

Reporting Periods and Deadlines

At the state level, TEA must submit quarterly reports to the federal government within 10 days after the end of each reporting quarter.  To enable TEA to meet the mandatory federal deadline, TEA requires LEAs to enter the required data by 5:00 p.m. CST on the fifth day following the end of each reporting quarter.  A continuous corrections period is provided in order to correct data submitted for the most recent reporting quarter.

2010-2011
Final Day of Quarter       LEAs Report to TEA    

TEA Reports to OMB 
 Federal Reporting

Tentative Beginning of
Corrections Period

September 30, 2010October 5, 2010    October 10, 2010November 8, 2010
 December 31, 2010  January 5, 2011 January 10, 2011February 7, 2011
 March 31, 2011 April  5, 2011 April 10, 2011May 9, 2011
 June 30, 2011 July 5, 2011 July 10, 2011August 8, 2011
 September 30, 2011 October 5, 2011 October 10, 2011November 7, 2011

ARRA Section 1512: Quarterly Reports submitted to FederalReporting.gov

Reports for quarters ending:

Reporting Fraud, Waste, or Abuse of ARRA Funds

Texas State Auditor's Office (SAO)

The SAO investigates allegations of fraud, waste or abuse involving state funds and resources, including ARRA funds. To report fraud, waste or abuse (or suspicion of fraud, waste or abuse) to the SAO, call the SAO Hotline at 800-TX-AUDIT (892-8348) or submit a report to the SAO's Online Reporting Hotline.

United States Department of Education (USDE) Office of Inspector General (OIG)  

The USDE OIG investigates allegations of fraud, waste and abuse related to federal education funds and federally funded programs, including ARRA funds.  To report fraud, waste, or abuse (or suspicion of fraud, waste or abuse) to the USDE OIG, contact the Special Agent in Charge for Texas (Thomas Utz Jr., (214) 661-9538, 1999 Bryan Street, Suite 1440, Dallas, TX 75201-6817); email oig.hotline@ed.gov; call 1-800-MISUSED (1-800-647-8733); or write the Inspector General’s Hotline, Office of Inspector General, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202-1500.  USDE OIG provides additional guidance for reporting at OIG Hotline:  Fraud Prevention.



Division of Federal Fiscal Compliance and Reporting
1701 North Congress Avenue
Austin, TX  78701
512/463-9127

ARRAstimulus@tea.state.tx.us

More Contact Information 

Join the TEA ARRA Stimulus Listserv 

Page last modified on 1/8/2014 11:44:54 AM.